Download a PDF version of this form: Special Financial Arrangement Form FCA Ministry Membership Special Financial ArrangementsEvery ministry will face struggles, and financial challenges are a real present struggle for some. As a body of ministers and churches, the FCA strives to be part of helping each other through those seasons. No one wants a ministry to miss the benefits of being a part of the fellowship, particularly when they may need it the most. The following options are potential solutions to your current financial challenges and you are encouraged to select what works best in your situation. Plan OptionsWe request the following: Option 1 Payment Schedule Option 2 Fee Reduction Both Option 1 & 2 Option #1 – Payment Schedule You may propose a payment schedule with the following conditions: •The ministry renews their FCA membership by the deadline. •The ministry’s membership fees will be paid in full by October 31st, next year. •The ministry makes at least the minimum membership payment (currently $225) when they renew this year. They may pay more at that time if able. •The ministry may arrange a quarterly payment schedule for the remainder that is due. These payments are due by the end of January, April, July, and October. •The ministry may pay off the remaining amount due faster than the quarterly schedule, if able. •The ministry must send in post-dated cheques according to their option. Example Your Budget (minus missions & building funds) $100,000 Membership Amount Due (1% of budget) $1,000 ($100,000 x 1%) Initial Payment at Renewal (by November 30th) $225 (Minimum) Remaining Amount Due $775 ($1,000 - $225) (Minimum) Quarterly Payment Arrangements $193.75 ($775 / 4 payments) Fill in Your ApplicationYour Budget minus missions and building funds Membership Amount Due (1% of budget) Initial Payment at Renewal (by November 30th) Remaining Amount Due 4 Quarterly Payment Arrangements Please include any other helpful information below, if applicable.Option #2 – Fee Reduction You may propose a fee reduction with the following conditions: •The ministry pays the reduced amount in full by May 31st or may propose a payment schedule for the reduced amount as per Option #1 above. •The ministry makes at least the minimum membership payment (currently $225) when they renew this year. They may pay more at that time if able. •If the ministry has an endorsing church, they have been in communication with them for counsel and advice as to the options available. •The ministry submits the following information with this application: a.) A letter explaining their financial situation that has resulted in this request b.) An indication of future payments to come including amounts and dates to pay off the reduced amount. c.) The ministry’s most recent monthly and year-to-date financial statements (at least balance sheet and income statement) d.) The ministry’s approved budget to compare to these financial statements e.) Any necessary explanations to understand unclear aspects of the financials documents Example Your Budget (minus missions & building funds) $100,000 Membership Amount Due (1% of budget) $1000 ($100,000 x 1%) Initial Payment at Renewal (by November 30th) $225 (Minimum) Remaining Amount Due $775 ($1,000 - $225) (Minimum) Amount Yet to be Remitted $225 (Or whatever can be paid) Fee Reduction Requested $550 ($775 - $225) Your Budget minus missions and building funds Membership Amount Due (1% of budget) Initial Payment at Renewal (by November 30th) Remaining Amount Due Amount Yet to be Remitted Fee Reduction Requested Please include any other helpful information below, if applicable.Letter explaining financial situationMax. file size: 512 MB.Ministry’s most recent monthly and year-to-date financial statement (at least balance sheet and income statement)Max. file size: 512 MB.Ministry’s approved budget to compare to financial statementsMax. file size: 512 MB.Additional DocumentsAny necessary explanations to understand unclear aspects of the financial documentsMax. file size: 512 MB.AuthorizationFor either option, please have an authorized ministry representative (e.g. Senior Pastor, Lead Elder, Treasurer, President, etc.). fill out the following information Ministry Name Ministry Address Street Address Address Line 2 City Province Postal Code Ministry Representative First Last Title/Position Email PhoneWe affirm the following: Our ministry recognizes that official FCA Ministry Membership fees, as approved by the FCA membership, is equal to 1% of our budget, not including our missions and building fund. These fees are normally due by November 30th. We understand that any special financial arrangements are meant only for the year applied for. As a result, our ministry commits to adhering to the FCA Ministry Membership fees and due dates in future years. Please submit this form along with any supporting documents to the head office. The Board will be in touch with you within a few weeks of receiving the form.
